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IONA JETS Business

Private Flight Requests for Executive Assistants

Use the IONA JETS Business workspace to structure private flight requests for executives, principals and accompanying travelers. Record the itinerary, passenger needs and internal decision points, then review proposals from participating vetted Broker Partners. Your organization retains control of approvals, while the selected Broker Partner and operator remain responsible for the services they confirm.

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Build a decision-ready flight brief

An effective executive travel request gives potential respondents enough operational context to assess the mission without exposing unnecessary personal or business information. Begin with the confirmed route, dates, timing and travelers, then identify flexibility, baggage, accessibility, cabin needs and any fixed meetings or connections. Separate requirements from preferences and record who may approve commercial decisions or material changes. This allows an assistant or chief of staff to present one coherent brief for internal review and for any participating Broker Partner that independently chooses to assess the request.

  • Route, timing and flexibility: State origin, destination, travel date, preferred departure window and authorized alternatives. For multi-leg travel, list every sector in sequence and identify the meetings, connections or events that constrain timing.
  • Travelers, baggage and cabin needs: Record passenger count, mobility needs, baggage, pets or specialist items and relevant cabin preferences. Share passport, health or other sensitive data only when necessary through an appropriate confirmed process.
  • Decision owners and commercial parameters: Identify who prepares the request, reviews proposals and may approve expenditure, together with any authorized budget range, payment constraints or invoicing requirements. A platform action does not create delegated authority.

Compare proposals on the same mission criteria

A proposal should be assessed against the submitted brief and its stated assumptions, not only its headline price. Authorized reviewers should compare the proposed operator and aircraft, planned schedule, airports, passenger and baggage capacity, contractual counterparty, inclusions, exclusions, payment terms and treatment of changes. Two options with similar departure times may rely on different positioning, operating limits or third-party arrangements. Ask the responding Broker Partner to clarify any material difference and provide the mission-specific information needed before an authorized person accepts the proposal or signs the applicable contract.

  • Aircraft and operator information: Check the proposed aircraft, capacity, cabin configuration and route limitations, confirm the operator's identity and ask the Broker Partner what mission-specific assessment it completed. IONA JETS does not select or certify the operator.
  • Price scope and contractual terms: Compare currency, taxes, positioning, airport charges and included or excluded services. Review payment, cancellation, substitution and change provisions, because differently presented totals may not cover an equivalent scope.
  • Operational assumptions and contingencies: Examine schedule assumptions, airports, crew or duty considerations and treatment of foreseeable changes. The operator retains operational control, and every flight remains subject to technical, regulatory, weather, airport and security constraints.

Prepare stakeholders without overstating certainty

Executive travel often involves a traveler, assistant, chief of staff, security contact, finance team and receiving party. Assign operational and commercial contacts, specify who may communicate changes and circulate only the information each participant needs. Confirmations should come from the selected Broker Partner or responsible provider rather than being inferred from a workspace entry. The organization remains responsible for access decisions, approvals and lawful handling of personal and business information. Requested timings, alerts, ground arrangements and connected services remain subject to the applicable scope, provider availability and explicit confirmation.

  • Contacts and communications: Name authorized operational and commercial contacts, specify who may communicate changes and agree how confirmations and time-sensitive updates will be issued. Do not assume automated alerts, uninterrupted monitoring or continuous availability.
  • Approvals and change control: Record the request's internal status and obtain authorization before commitment. Ask the Broker Partner to confirm in writing how itinerary, passenger or service changes affect feasibility, availability, price and contractual terms.
  • Connected arrangements: Flag ground-service requirements, hotel or event dependencies and onward transport affecting timing, and identify the responsible party. Every related service requires separate express confirmation from its contracted provider.

Plan repeat and time-sensitive executive travel

A well-structured previous brief can provide a useful starting point for recurring travel, but every mission requires a fresh operational review. Current passenger details, meetings, airports, baggage, aircraft availability, operator assessment, pricing, contractual terms and internal permissions may all change. For an urgent flight request, state the latest useful decision time, distinguish essential constraints from preferences and identify an authorized contact who can answer questions or approve alternatives. A past proposal or completed flight does not establish future response, capacity, suitability, price, booking or departure.

  • Repeat itineraries: Reuse only information that remains current and authorized. Reconfirm passengers, baggage, dates, airports, service requirements, invoicing details and decision-makers because a past proposal does not establish future availability, suitability, price or terms.
  • Executive programs and events: For a roadshow, board meeting or corporate event program, map commitments, timing margins and traveler dependencies. Ask respondents to address the complete itinerary while confirming each sector and related service separately.
  • Time-critical decisions: State the latest useful decision time, essential constraints and consequences of delay, and keep an authorized contact available. Response, proposal, aircraft, capacity, booking and departure remain subject to provider participation and applicable constraints.

Frequently asked questions about private aviation for executive assistants

These questions cover the practical information executive assistants and chiefs of staff commonly need when preparing private flight requests. They explain how to structure a brief, review a proposal and assign responsibilities. Available workspace functions and contractual terms may vary, so confirm current account features and provider commitments before relying on them.

Prepare the route, travel date, preferred timing and any authorized flexibility, together with passenger count, baggage, mobility needs, pets and material cabin preferences. For a multi-leg program, include every sector and the commitments that constrain timing. Identify the decision maker, proposal reviewer and relevant commercial parameters. Share personal or sensitive data only when necessary, through an appropriate process and with a confirmed recipient. The final information required will depend on the mission and providers involved.

Compare proposals against the same itinerary and requirements. Review the proposed operator and aircraft, passenger and baggage capacity, schedule assumptions, price currency, included and excluded items, payment terms, cancellation and change provisions, and the identified contractual counterparty. Ask the responding Broker Partner to explain material differences and its mission-specific operator assessment. IONA JETS verifies participating Broker Partners against platform participation criteria, but it does not select or certify the operator proposed for a particular flight.

The workspace may support administrative collaboration through functions available in the subscriber's current account, but this page does not promise a particular permission model, delegated access, notification, audit trail or approval workflow. The subscribing organization and its administrators decide who is authorized to use the workspace and what each person may do under internal policy. An executive assistant should obtain the required internal authority before submitting, changing or accepting a request, proposal or contract.

An eligible request may be made available to independent participating Broker Partners, which decide whether to respond. A responding Broker Partner is responsible for sourcing the proposed operator, applying its own checks, preparing its proposal and coordinating the scope it confirms. Review all assumptions, terms and provider identities before an authorized person contracts. Submission does not guarantee a response, multiple proposals, availability, capacity, price or booking. The contracted operator retains sole operational control and responsibility for performing the flight.

IONA JETS is a Swiss digital referral platform and the provider of the IONA JETS Business workspace for professional users. It is not an air charter broker, air carrier, aircraft operator, travel agency, travel management company, freight forwarder, ground handler, customs broker, insurer or provider of any flight or related travel service described on this page. IONA JETS does not own, operate, charter or dispatch aircraft; issue flight quotations; select or certify operators for a mission; negotiate or conclude air transport contracts; or perform, control or supervise flights. The platform may make eligible requests available to independent participating Broker Partners. Broker Partners decide independently whether to respond and act under their own licenses, approvals, contracts, terms, procedures and insurance. IONA JETS verifies Broker Partners against platform participation criteria but neither performs nor supervises any mission-specific checks on an operator, aircraft, crew, handler or other provider. The selected Broker Partner is solely responsible for sourcing and assessing the proposed operator, preparing its proposal, contracting and coordinating the scope it confirms. The operator retains sole operational control and responsibility for the aircraft, crew, safety, routing and performance of the flight. Any proposal, operator, aircraft, availability, capacity, route, schedule, service, price, permit or other mission element is determined and confirmed only by the relevant Broker Partner and contracted providers and remains subject to operational, technical, regulatory, security, weather, airport and market constraints. Submitting a request does not guarantee a response, proposal, booking, aircraft, capacity, price, saving, departure, arrival or other outcome. Any flight or related service is contracted directly with the identified Broker Partner and/or third-party provider. IONA JETS is not a party to those contracts and assumes no broker, carrier, operator, agency, forwarding, handling, customs, insurance or delivery obligation. The Business workspace is an administrative and collaboration tool. It does not replace the subscriber's travel policy, delegated authorities, procurement, approval, accounting, audit, compliance, legal, tax, information-security or records-management processes. The subscribing organization and its administrators remain responsible for authorized membership, access decisions, internal approvals, the accuracy and lawful use of submitted information and review of all proposals and contracts. Workspace functions may vary by plan, account, configuration, jurisdiction and release. Only features available in the subscriber's account or expressly confirmed in current contractual documentation form part of the service. No continuous access, response time, workflow, permission model, integration, record completeness, retention period, export, technical architecture, data isolation or business outcome is promised by this page. The subscription is intended for eligible professional and business users. Eligibility, plan scope, any trial, fees, taxes, billing, payment processing, renewal, cancellation, access after cancellation and refund rules are governed by the current IONA JETS Business terms and the information presented at signup or checkout. Users must review those terms before subscribing and obtain their own tax advice where required. References to legislation, regulatory frameworks, fiduciary duties, audit practices, confidentiality standards or industry procedures are contextual only. They do not constitute legal, regulatory, compliance, audit, accounting, tax, procurement, cybersecurity or professional advice, certification or assurance. Each organization remains responsible for determining its requirements and obtaining appropriate professional review. Personal and business data is handled in accordance with the applicable privacy notice and contractual documentation. No website or online service can promise absolute security, confidentiality, availability or protection against every incident. For executive-assistant use, the workspace is intended to help organize information and internal collaboration around a request. It does not confer authority on an assistant, chief of staff, administrator or other user; establish or verify delegated powers; approve travel or expenditure; authenticate travelers or signatories; or replace the subscribing organization's approval, procurement, duty-of-care, privacy, security, records or escalation procedures. Any reference to contacts, status, collaboration, previous requests or repeat travel describes administrative use only and does not promise shared access without credentials, role-based permissions, notifications, reminders, audit trails, immutable records, exports, handover, continuity or any other technical function. Users must confirm the functions actually available in their account, limit information to what is necessary and authorized, and verify all operational and contractual details directly with the selected Broker Partner and relevant providers. *Cashback is available only on eligible bookings and remains subject to the applicable Loyalty Program terms.